We respect your personal information and your privacy is important to us. IHC is committed to maintaining the highest standards to protect your personal information.
In order to provide you with the best service we may ask you to provide us with personal information from time to time. Personal information means information about an identifiable individual. This may include your name, address, telephone number, email address, profession, date of birth or occupation.
OPERATION OF OUR POLICY
In accordance with the requirements of the Privacy Act 1993, IHC has appointed a Privacy Officer. The Privacy Officer has statutory obligations to:
- encourage and ensure IHC's compliance with the PPs and the Privacy Act 1993;
- deal with requests made to IHC for access to and/or correction of personal information; and
- work with the Privacy Commissioner on any investigation into IHC.
COLLECTION OF PERSONAL INFORMATION
The personal information that IHC may collect and hold includes (but is not limited to):
- full name;
- mailing or street address;
- email address;
- telephone number;
- date of birth;
- your lifestyle, occupation and hobbies;
- relevant health information;
- your employer;
- details of the products and services you have purchased from us or which you have enquired about, together with any additional information necessary to deliver those products and services and to respond to your enquiries;
- any additional information relating to you that you provide to us directly through our Website or indirectly through use of our Website or online presence, through our representatives or otherwise; and
- information you provide to us through our customer support team.
We may also collect some information that is not personal information because it does not identify you or anyone else. For example, we may collect aggregated information about how users use our Website.
IHC will collect personal information directly from you unless it is unreasonable or impracticable to do so. We will only ask you to provide information that is relevant to the service or product that you have requested or to enable us to respond to your enquiry.
When collecting personal information from you, we may collect it at various stages, including:
- when you contact IHC over the phone;
- when you contact us via our social media pages (including Facebook, Twitter or Instagram);
- when you enter a competition;
- when you complete a purchase order for IHC;
- when you contact us with an enquiry or complaint in relation to our products and services;
- when authorised people provide us with your personal information on your behalf;
- through your access and use of our Website; and
- when you apply for a job with us.
We may also collect personal information from third parties including data analysis agencies.
COLLECTION OF ANONYMOUS INFORMATION
In order to measure the success of our online advertising we use pixels, or transparent GIF files, to establish which of our online adverts successfully bring people to our Website. The GIF files are provided by third parties who provide us with online advertising analysis. This system places a cookie on your browser when you enter our Website via online advertisements allowing us to see which online advertisements bring us the most visitors to our Website. Most web browsers automatically accept cookies but you can change your browser to reject them. It is still possible to access our Website without having cookies enabled.
The information collected on our behalf is anonymous and does not personally identify you, which, for statistical purposes includes:
- your server address;
- your top level domain name (e.g. .com, .gov, .au, etc.)
- the date, time and length of your visit to the Website;
- the pages you accessed;
- the previous website you visited;
- the type of browser you are using; and
- the protocol version used (e.g. HTTP, FTP).
Where possible, IHC will give you the option of not identifying yourself or of using a pseudonym. IHC may not always be able to interact with you in this manner, especially where it is required by law to identify you before providing certain information. In general, IHC will not be able to assist you anonymously or where you are using a pseudonym when:
- it is impractical; or
- we are required or authorised by law or a court/tribunal order to deal with you personally.
PURPOSES FOR COLLECTING, HOLDING, USING AND DISCLOSING YOUR PERSONAL INFORMATION
IHC may use personal information about you so that we can provide you with the most appropriate dental health care services, and to provide you with a high quality of customer service.
We also collect, hold, use and disclose your personal information for the following purposes:
- to provide products and services to you and to send communications to you;
- to answer enquiries and provide information or advice about existing and new products or services;
- to advise you if we relocate;
- to advise you if our store or business has merged, rebranded, relocated or closed;
- to assess the performance of the Website and to improve the operation of the Website;
- to assess our customer service and to improve our customer service to you;
- to conduct business processing functions including providing personal information to our related bodies corporate, contractors, service providers or other third parties;
- for the administrative, marketing (including direct marketing and marketing research), planning, product or service development, quality control, human resources, educational and research purposes of IHC, its related bodies corporate, contractors or service providers;
- to provide your updated personal information to our related bodies corporate, contractors or service providers;
- to update our records and keep your contact details up to date;
- to process and respond to any complaint or enquiry made by you; and
- to comply with any law, rule, regulation, lawful and binding determination, decision or direction of a regulator, or in co-operation with any governmental authority of any country.
IHC may contact you regarding anything set out in the above by e-mail, post or telephone.
IHC will not use your personal information for any purpose for which you would not reasonably expect us to use your personal information. Additionally, IHC will not disclose your sensitive information without your consent, unless there is a need to disclose such information in accordance with the Privacy Act or to comply with any other regulatory requirement.
IHC will immediately remove your personal information from its database if requested by you. IHC will do this in accordance with their policy on destroying personal information (see Destruction of Information), in order to keep your information secure.
By accepting the Terms and Conditions of this Website and providing us with your personal information, you consent to us sending you direct marketing communications by any of the methods listed above (see Purposes for Collecting, Holding, Using and Disclosing your Personal Information). If you indicate a preference for a method of communication, we will endeavour to use that method whenever practical to do so. In addition, at any time you may opt out of receiving marketing communications from us by contacting us (see contact details below) or by using opt out facilities provided in the marketing communications, and we will then ensure that your name is removed from our mailing list.
Please note that by opting out of receiving marketing communications, you may still receive communications from us (such as invoices and notices) in relation to the products and services you have purchased from us.
DISCLOSURE OF PERSONAL INFORMATION
IHC may disclose your personal information to:
- our employees, related bodies corporate, contractors or service providers for the purposes of operating our Website or our business, fulfilling requests by you, and to otherwise provide products and services to you including, without limitation, suppliers and manufacturers, web hosting providers, IT systems administrators, mailing houses, couriers, payment processors, data entry service providers, electronic network administrators, debt collectors, archivists and professional advisors such as accountants, solicitors, business advisors and consultants;
- suppliers and other third parties with whom we have commercial relationships, for business, marketing, and related purposes;
- government and regulatory bodies and law enforcement agencies; and
- any other organisation for any authorised purpose with your express consent, including your insurers and your solicitors.
We may combine or share any information that we collect from you with information collected by any of our related bodies corporate.
We are not responsible for the privacy policies of any third party, and we accept no liability on behalf of any third party. Third parties are responsible for informing you about their own privacy practices.
ACCESS TO PERSONAL INFORMATION
We require accurate personal information about you to ensure you receive the best possible service from IHC.
You will be able to access personal information that IHC holds about you if it can be readily retrieved, subject to some exceptions allowed by law. Where we hold information that you are entitled to access, we will try to provide you with a suitable means of accessing it (for example, by mailing or emailing it to you).
To request access to your personal information please contact IHC in writing.
We may charge you a reasonable fee to cover our administrative and other reasonable costs in providing the information to you. You may also ask us to confirm whether or not we hold any personal relating to you at any time. We will not charge you for simply making the request and will not charge for making any corrections to your personal information.
There may be instances where we cannot grant you access to the personal information we hold. For example, we may need to refuse access if granting access would interfere with the privacy of others or if it would result in a breach of confidentiality. In these instances, we will provide written reasons for any refusal.
UPDATING PERSONAL DETAILS
We take reasonable steps to ensure that your personal information is accurate, up-to-date, complete, relevant and not misleading whenever we collect it or use it. This may include, for example, using data obtained from third parties to verify the accuracy of your personal information.
If you find that current personal information we hold about you is inaccurate, incomplete, out-of-date or misleading please contact us immediately and we will take reasonable steps to correct it. If we do not agree that there are grounds for amendment, then we will attach to the information a statement of correction sought but not made.
INABILITY TO COLLECT PERSONAL INFORMATION
If you do not provide us with the personal information described above (see Collection of Personal Information), some or all of the following may happen:
- we may not be able to provide the requested products or services to you, either to the same standard as if we did have access to personal information, or at all;
- we may not be able to process any third party discounts or benefits;
- we may not be able to provide you with information about products and services that you may want, including information about discounts, sales or special promotions; or
- we may be unable to tailor the content of our Website to your preferences and your experience of our Website may not be as enjoyable or useful.
SECURE STORAGE OF PERSONAL INFORMATION
We take reasonable steps to ensure we protect any personal information that we hold from misuse, loss, unauthorised access, use, modification, disclosure and other misuse.
Your personal information may be stored in hard copy documents and electronically.
We maintain physical and electronic security over our paper and electronic data storage. We also maintain computer and network security. For example, we use firewalls (security measures for the Internet) and other systems such as user identifiers and passwords to control access to computer systems.
Although we take reasonable steps to maintain the security of our Internet connections, for reasons outside of our control, information transmitted to us over the Internet may not be absolutely secure. IHC assumes no responsibility for disclosure of data due to errors in transmission.
DESTRUCTION OF INFORMATION
If the personal information we collect is no longer needed for any purposes and we are not required by law to retain it, IHC has procedures in place to ensure that any document or record containing your personal or health information is disposed of in a manner that preserves your privacy.
IHC will immediately remove your personal information from its database if requested by you.
DISCLOSURE TO OVERSEAS RECIPIENTS
We may disclose your personal information to our related bodies corporate, third party suppliers, service providers, government and quasi-governmental organisations, prospective purchasers of part or whole of our business and stock exchanges located overseas for some of the purposes listed above (see Disclosure of Personal Information).
We take reasonable steps to ensure that the personal information which has been transdferred outside of New Zealand will be held in jurisdictions who privacy laws are equal to or better than New Zealand's and that the overseas recipients of your personal information do not breach the privacy obligations relating to your personal information in place in New Zealand.
We may disclose your personal information to entities located outside of New Zealand, specifically, but not limited to entities located in Australia, the United States of America, Thailand, India and China.
THIRD PARTY WEBSITES
Our Website may contain links to other websites operated by third parties. We make no representations or warranties in relation to the privacy practices of any third party website and we are not responsible, or in any way liable, for the privacy policies or the content of any third party website. Third party websites are responsible for informing you about their own privacy practices.
Whilst we will use all reasonable endeavours to safeguard your personal information, we cannot guarantee that your personal information will be protected against unauthorised access, misuse or disclosure. We do not accept any liability for the improper actions of unauthorised third parties.
IHC also assumes no responsibility or liability for third parties such as advertisers or other entities who utilise banner advertisements and links from our Website. If you click through a banner advertisement or link and submit your information to a third party, you will be subject to the privacy policies of that third party.
We retain your personal information in line with relevant legislation and for as long as the information is relevant to our business purposes as set out above (see Collection of Personal Information) or until you request that we remove the information by contacting IHC.
If you believe that your privacy has been breached, please contact us immediately using the contact information below and provide details of the incident so that we can investigate it.
We request that complaints about breaches of privacy be made in writing, so we can be sure about the details of the complaint and undertake our own thorough investigation into such breach. We will attempt to confirm as appropriate and necessary with you, your understanding of the conduct relevant to the complaint and what you expect as an outcome. We will treat your complaint as confidential, investigate your complaint and will advise you of the outcome of our investigations in writing.
If you feel we have failed to deal with your complaint in a satisfactory manner, you can make a complaint about the handling of your personal information by IHC to the Office of the Privacy Commissioner (firstname.lastname@example.org).
Please contact us at:
Name: Impression Healthcare Pty Ltd/Limited (ABN: 93 096 635 246)
Place of Registration: Australia
Registered Office Address: Ground Floor, 10 Outram St Perth, WAS 6005, Australia
Attention: Privacy Officer
Phone: +61 (02) 8188 4559
For more information about privacy in general please contact the following:
In New Zealand
Office of the Privacy Commissioner
© Copyright Impression Health Care Limited 2017. All rights reserved.